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Rental Housing Certification

Notice to Landlords & Rental Agents:

Several changes have been implemented that will affect owners and agents of single family and duplex rental properties in Ypsilanti Township. Please take a few minutes to review this information so that you will be prepared to successfully meet program requirements. Our staff is available to answer questions about these changes or any other topics of concern to you.

New Insurance Requirement
Changes in the Property Maintenance Code
HVAC Clean & Check Requirement & Form
Rental Violation Notices from the Washtenaw County Sheriff's Office
Designating an Agent to Represent You
Eviction or Move-Out "Piles" at the Curb
Keeping the Grass Cut below 7" & Avoiding Unnecessary Fees
New Vacant House Ordinance – Coming Soon
Medical Marijuana Caregiver Home Occupation Prohibited

Read the Full Notice

 

Registration & Inspection Required
Single family and duplex homes that are rented or available for rent must be registered, inspected and certified by the Office of Community Standards. No home may be leased unless it has been registered and certified as being code compliant. A tenant may request a copy of the Certificate of Compliance for a home they rent.

 

How Long is a Certificate Valid?
Homes are certified once every two years. The Certificate of Compliance may be suspended or revoked during the two year period if serious code violations are discovered as a result of complaint investigation or police intervention.

 

Rental Violation Notice
The Washtenaw County Sheriff's Office notifies landlords upon discovery of criminal activity and behavioral issues that violate federal housing rules. Such incidents usually constitute a lease violation and landlords are expected to act upon notification of lease violations. Incidents that violate rules of the MSHDA Housing Choice Voucher Program (commonly known as "Section 8") are reported to the issuing housing agency for enforcement.

 

Codes - What Does the Inspector Look For?

Housing Inspection Checklist
This is a comprehensive listing of what the inspectors look for during a rental inspection.

 

Housing Inspection Procedures for Landlords
This is the policy and procedures manual used by our housing inspectors and offered for review by landlords and tenants to foster a positive working relationship. It helps explain what we do and why we do it.

 

The Rental Housing Program uses the 2012 International Property Maintenance Code with certain changes customized for our community. The basic code is published by the International Code Council and may be viewed online at its website: 2012 International Property Maintenance Code.

Custom code changes adopted by Ypsilanti Township are also available online at Municode.

 

What's New for 2014?
Effective on August 1, 2013, the Township adopted the 2012 International Property Maintenance Code which contained a few substantial changes that will affect landlords.
Substantial Code Changes

 

Proof of Insurance Required

Effective January 29, 2014, landlords are required to maintain property insurance coverage against structural loss or damage including, but not limited to, fire damage. Proof of insurance must be submitted for new rental certificates and bi-annual renewal certificates, and upon request at any time.

 

Rental Certification Ordinance
This is the ordinance that governs the rental certification program.

 

Rental Certification Forms

Rental Property Registration Form

This form is completed by a landlord and/or a rental agent when a property is registered as a rental unit. Registration is valid for the life of property ownership.

IMPORTANT NOTE: If a landlord chooses to designate an agent to manage a property, the Township will send ALL official correspondence to the agent. This includes scheduling letters, inspection results and invoices. As the property owner, landlords are ultimately responsible for code compliance and for the performance of their agent. Caution is advised if a landlord designates the tenant to act as their agent due to the potential conflict such an arrangement may create when important information is not conveyed in a timely manner.

 

Rental Exemption Affidavit Form
An exemption from the Rental Certification Program may be granted for property owners who permit a third party non-owner to live in their house for free. This usually involves helping children get started. The owner must not receive any form of compensation in exchange for use of the home. The affidavit must be notarized and is considered to be a legally binding representation of fact. Submitting a fraudulent affidavit may subject an owner to prosecution and penalty fees.

 

Vacant Property Exemption
Township staff regularly compare non-homestead property records with registered rental property records to identify rental properties that have not registered with the Township. This form may be filed if you own a non-homestead house that is currently vacant or being used for purposes other than living quarters and will not be made available for rent in the foreseeable future. Filing this form under these circumstances will help identify a property as being exempt from provisions of the Rental Certification Program.

 

Property Inspection Request Form
A tenant experiencing problems getting the landlord to correct code violations can submit this form as a request to inspect the property. You must provide proof of residency at the location (driver's license, voter registration or utility bills) and proof that you submitted your grievances in writing to your landlord and received no satisfactory response. There is no fee for this type of inspection, however if code violations are discovered the landlord will pay a re-inspection fee to confirm that repairs were made.

 

HVAC Certification Form

Landlords shall have a licensed mechanical contractor submit the attached form every other inspection cycle, (every four years). This form should be submitted at time of initial inspection.

 

Fees & Contacts

Rental Inspection Fee Schedule
This is the fee schedule for various activities associated with the Rental Housing Certification Program. Fees are approved by the Board of Trustees and may only be modified or waived by the Director of Community Standards for good cause.

 

Contact Rental Housing Certification: (734) 485 - 3943

Office Hours & Location
Monday - Friday
8:30am - 4:30pm (Closed 12:00pm - 1:00pm daily.)

Civic Center
7200 S. Huron River Dr.
Ypsilanti, MI 48197

Charter Township of Ypsilanti  •  7200 S. Huron River Dr. Ypsilanti, Mi 48197  •  (734) 484 - 4700

Mon. - Fri., 8:30am - 4:30pm  •  Closed 12:00pm - 1:00pm daily

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